Managing Publications

If your site shows publications for your department, this content is being imported from Scholars@Duke, which imports its content from Duke Elements. Any edits, additions, or deletions, should be made in the system of record, and those changes will be reflected on your department site typically within 24 hours.

These nodes are not published by default; users with a role of the content author, site editor, or site builder have the ability to change the status to published in order to display a publication on the site.

When a site is configured to import publications, the import includes publications for all faculty and graduate students associated with a department. The import can include all publications, or just those which department members have flagged as Favourite in Duke Elements (this link opens in a new window), and can include one or more of the following types of publications:

The data imported for each publication includes:

Local data

In addition to the data imported from Scholars@Duke, there are several fields that are locally-managed which are independent of the import process. These fields allow an editor to categorize or enhance each publication. These fields include:

• Cover image, which can be used to add an image of the journal issue in which the publication appeared.
• Category, which can be used to categorize the publications in a way not available from the source.
• Research areas, which is another categorization method that mirrors the terms used in the field of the same name for members, news articles, and books.
• Duke author(s), which can be used to overwrite the list of authors shown in the publications view; the full list will show on the individual article. For example, if a publication is imported with multiple authors who are not Duke faculty, this field can be used to highlight the Duke authors on the page showing all publications.
• Abstract override, which can be used to override the imported abstract, or add an abstract if none is available to import from the source.
• Additional link(s), which can be used to add links other than the PubMed (DOI) and Open access copy imported from the source.

Manage publications view

In order to facilitate the management of this content, your site has a view dedicated to publications which is limited to site editors with permission to edit publications. To access this view, select Shortcuts from the administrative toolbar, then click the Manage publications link in the shortcuts menu. If this shortcut is not present, you can simply add /admin/manage-publications to your site’s web address in the address bar of your browser (e.g. https:​//yoursite.duke.edu/admin/manage-publications).

When editing a publication, you will see two tabs: Local Data and Imported Data. You can only edit the fields on the Local Data tab. All data on the Imported Data tab is imported from external sources of record, in this case Duke Elements.

This view provides an editor with:

• A field to search on the publication title,
• A field to search on the imported authors,
• A publication date filter,
• A category filter,
• A publication type filter,
• A research area filter, and
• A published filter

The tabular display shows:

• Title,
• Publication type,
• Publication date,
• Category,
• Research areas,
• If a publication includes an image,
• If a publication has an abstract override, and
• A link to edit the publication