Managing publications

If your site shows publications for your department, this content is being imported from Scholars@Duke, which imports its content from Duke Elements. Any edits, additions, or deletions, should be made in the system of record, and those changes will be reflected on your department site within 24 hours.

These nodes are not published by default; users with a role of the content author, site editor, or site builder have the ability to change the status to published in order to display a publication on the site.

The data imported for each publication includes:

  • Title
  • Publication type
  • Publication date
  • Authors
  • Published in
  • Citation
  • Abstract
  • DOI
  • Open access copy

In addition to the data imported from the course catalog, there are several fields that are locally-managed, and are independent of the import process. These fields allow an editor to add additional content to an imported course to enhance or clarify aspects about the course. These fields include:

  • Cover image, which can be used to add an image of the journal issue in which the publication appeared.
  • Category, which can be used to categorize the publications in a way not available from the source.
  • Research areas, which is another categorization method, which mirrors the terms used in the field of the same name for members, news articles, and books.
  • Duke author(s), which can be used to overwrite the list of authors on the page showing all publications; the full list will show on the individual article. For example, if a publication is imported with multiple authors who are not Duke faculty, this field can be used to highlight the Duke authors on the page showing all publications.
  • Abstract override, which can be used to override the imported abstract, or add an abstract if none is available to import from the source.
  • Additional link(s), which can be used to add links other than the PubMed (DOI) and Open access copy imported from the source.

Note: As with all imported content, changes made to any fields other than those found under the Local Data tab will be reverted to the original data from the source (Duke Elements) the next time the importer runs. This includes the Title field.

Manage publications view

In order to facilitate the management of this content, your site has a view dedicated to publications which is limited to site editors with permission to edit publications. To access this view, select 'Shortcuts' from the admin menu, then click the 'Manage publications' link in the shortcuts menu. If this shortcut is not present, you can simply add '/admin/manage-publications' to your site's web address in the address bar of your browser (e.g. https:​//yoursite.duke.edu/admin/manage-publications).

When editing a publication, you will see two tabs: “Local Data” and “Imported Data”. You should only edit the fields on the “Local Data” tab. All data on the “Imported Data” tab is imported from external sources of record, in this case Duke Elements. As such, any direct editing you do to these fields will be overwritten when the site updates the data from the sources.

Manage publications view.
The ‘Manage publications’ view

This view provides an editor with:

  • A search field on the publication title,
  • A search field on the imported authors,
  • A publication date filter,
  • A category filter,
  • A publication type filter,
  • A research area filter, and
  • A published filter

The tabular display shows:

  • Title,
  • Publication type,
  • Category,
  • Research areas,
  • If a publication includes an image,
  • If a publication has an abstract override, and
  • A link to edit the course